Visitor Management & Staff Attendance Tracker

A ‘gated’ community is defined by its gate (s).  Needless to say Management Committees of Associations take the security of their757777_st_james_park_london_1 gates very seriously.

There are multiple registers maintained – for Domestic Staff, for Door Delivery Vendors, and for all other Visitors. Entry and Exits are listed in this Register, the visitor is verified by making an Intercom call with the Resident, and in some cases the visitor slip/badge is issued.

There are inherent difficulties in the entering, storing and mining of this information, which turn more troublesome in proportion to the size of the complex. All our large customers have frequently expressed their need for a ‘Visitor Management’ system integrated with their Adda.

Now it is available!

The Visitor Management System tracks the Entry and Exit of Visitors & Staff.

Functionality

Entering the Staff Data is a 2-click process. The Staff badge Number has to be selected from the dropdown (integrated with Staff Manager), and the staff’s information gets automatically populated, along with the photo.  The Security personnel then just clicks on ‘Check In’. This automatically becomes the Attendance tracker.

For the Visitor all data is entered, reason for visit can be chosen from pre-configured set. Unlimited number of visit reasons can be configured, e.g.,  Personal Visit, Door Delivery, Association Supplies etc.

For Exit of the Staff, a similar pre-configured Reasons list can be utilized. E.g., Shift Ended, Refreshment Break, Lunch Break, etc.

Ease-of-Use

The complete application has been kept extremely simple on the premise that security personnel will be the regular users. The reports generated from the Application are rich and flexible.

Integration Points

This application is integrated with the Residents’ database and the Staff database.  It has open scope for integration with various identity recognition hardware, that may come in near future!

Get Started!

We are sure our large customers would love this Application. Please get in touch with support@apartmentadda.com to activate this Add-On for your Adda.

Our Tech Team says thanks to L&T Serene County and Purva Riviera for arming us with well-written requirement specifications towards this application.

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About the Author: San Banerjee

6 Comments

  1. This tool sounds interesting, can the security guard with minimum knowledge of English manage the system?
    What are the reports that can be generated?

  2. Hello Pradeep,
    Yes, the interface is a highly guided one, with dropdowns in most places (e.g. flat number, purpose of visit etc.).
    The reports available are optimal – visitor log, number & details of visitors in the campus at any given time etc. They will be enhanced further with user feedback.

  3. Currently, i can able to add owners email and also add other family member details. Will it be possible to maintain more than one email ID per family / owner?

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