{"id":16463,"date":"2023-09-15T07:24:08","date_gmt":"2023-09-15T07:24:08","guid":{"rendered":"https:\/\/adda.io\/blog\/?p=16463"},"modified":"2024-08-08T13:40:11","modified_gmt":"2024-08-08T13:40:11","slug":"community-forms","status":"publish","type":"post","link":"https:\/\/adda.io\/blog\/2023\/09\/community-forms\/","title":{"rendered":"Introducing: Configurable Community Forms"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"539\" src=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-1024x539.png\" alt=\"\" class=\"wp-image-19609\" srcset=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-1024x539.png 1024w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-300x158.png 300w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-150x79.png 150w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-768x404.png 768w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-1170x616.png 1170w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3-585x308.png 585w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/benefit-community-forms-3.png 1208w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Residents of communities frequently require communication with their Building Management for various needs such as requesting <strong><em>Vehicle Parking Labels, permission for Renovation Work, or application for Intercom Connections, etc.<\/em><\/strong><\/p>\n\n\n\n<p>To streamline the processing of such requests, Community Forms have been launched. This feature enables Community Management teams to <strong><em>effortlessly generate online application forms<\/em><\/strong>, while residents can conveniently provide the necessary information through the ADDA app. <\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69da90ece69e7\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69da90ece69e7\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/adda.io\/blog\/2023\/09\/community-forms\/#Existing_Challenges\" >Existing Challenges!<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/adda.io\/blog\/2023\/09\/community-forms\/#Community_Forms_in_ADDA\" >Community Forms in ADDA<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/adda.io\/blog\/2023\/09\/community-forms\/#How_does_this_work\" >How does this work?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/adda.io\/blog\/2023\/09\/community-forms\/#Some_Common_FAQs\" >Some Common FAQ\u2019s<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Existing_Challenges\"><\/span><strong>Existing Challenges!<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Let&#8217;s say you are a resident planning renovations in your apartment. You would typically have to make multiple visits to the Community Management Office to access, fill and submit the required forms before you can get the required permission.<\/p>\n\n\n<div class=\"wp-block-image is-resized\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"765\" src=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/association-5-1024x765.png\" alt=\"association office\" class=\"wp-image-16875\" style=\"aspect-ratio:1.3385620915032679;width:362px;height:auto\" srcset=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/association-5-1024x765.png 1024w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/association-5-300x224.png 300w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/association-5-150x112.png 150w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/association-5-768x574.png 768w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/association-5.png 1363w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p>For Community Management teams as well, manually handling and tracking such requests are often cumbersome and physical forms can easily get misplaced.<\/p>\n\n\n\n<p>There are similar situations faced for multiple other occasions like getting access cards for Clubhouse, parking stickers, Move-Out Intimations, Request for Deposit Refund, etc.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Community_Forms_in_ADDA\"><\/span><strong>Community Forms in ADDA<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Recognising these challenges, <a href=\"https:\/\/adda.io\/\">ADDA<\/a> initiated the creation of a functionality aimed at making the process of submitting requests for various community related scenarios as explained above, simpler.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4-1024x1024.png\" alt=\"\" class=\"wp-image-19613\" style=\"aspect-ratio:1;width:559px;height:auto\" srcset=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4-1024x1024.png 1024w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4-300x300.png 300w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4-150x150.png 150w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4-768x768.png 768w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4-585x585.png 585w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/launch-creative-community-forms-4.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Efficient Form Management<\/strong>: The MC can create, customize, and manage forms through the ADDA ERP Admin Portal, streamlining the process and reducing manual tracking.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Enhanced Communication<\/strong>: These forms can be used to make important updates like renovation notices, move-in\/move-out notifications, car label requests, and more, ensuring smooth information sharing.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Digital Storage<\/strong>: Forms are stored digitally, saving physical space and ensuring easy retrieval and organization.<\/li>\n<\/ul>\n\n\n\n<p>These forms are available to residents to fill through the ADDA App. This greatly enhances the convenience of the application procedures. &nbsp;<\/p>\n\n\n\n<p>Community Management Team gets notified when any new application form is submitted. Also, they can easily refer to the request and take action on them as required.<\/p>\n\n\n<div class=\"wp-block-image is-resized\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"655\" src=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-1024x655.png\" alt=\"\" class=\"wp-image-16877\" style=\"aspect-ratio:1.5633587786259542;width:326px;height:auto\" srcset=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-1024x655.png 1024w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-300x192.png 300w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-150x96.png 150w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-768x492.png 768w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-1536x983.png 1536w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2023\/09\/helpdesk002-2-2048x1311.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_does_this_work\"><\/span><strong>How does this work?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-1024x536.png\" alt=\"\" class=\"wp-image-19611\" srcset=\"https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-1024x536.png 1024w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-300x157.png 300w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-150x79.png 150w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-768x402.png 768w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-1170x612.png 1170w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1-585x306.png 585w, https:\/\/adda.io\/blog\/wp-content\/uploads\/2024\/08\/1-2-3-community-forms-1-1.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><strong>1. Setting up Community Application Forms<\/strong><\/p>\n\n\n\n<p>Community management team can create and customize forms through the  <a href=\"https:\/\/adda.io\/association\/erpfeatures\/management\">ADDA ERP Admin Portal<\/a>. They have the option to save the forms as drafts  for further modifications or directly publish them for residents to view and submit when required. <\/p>\n\n\n\n<p><strong>2. Access forms in ADDA App<\/strong><\/p>\n\n\n\n<p>Residents can conveniently access all the active forms in the <a href=\"https:\/\/adda.io\/association\/erpfeatures\/resident\">ADDA app<\/a>. When needed, residents can choose the relevant form, fill in the required details, attach any necessary documents, and submit the form.<\/p>\n\n\n\n<p><strong>3. Admin Response from ADDA Community Manager Portal<\/strong><\/p>\n\n\n\n<p>Once a resident submits a form, the Community Management team is notified and they can easily access the resident\u2019s request from the admin portal. This allows administrators to efficiently track and manage all the responses, ensuring prompt action and effective communication with the residents.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Some_Common_FAQs\"><\/span><strong>Some Common FAQ\u2019s<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>1. How can I access the Form and Application Creation feature in ADDA?<\/strong><\/p>\n\n\n\n<p>To use this feature, you need to be a management committee member or office staff. Just log in to the admin portal, use your credentials, and find the option to create and manage forms.<\/p>\n\n\n\n<p><strong>2<\/strong>. <strong>Can I customize the forms and applications to suit my community&#8217;s requirements?<\/strong><\/p>\n\n\n\n<p>The form creation feature lets the management committee customize forms to fit the community&#8217;s needs. They can add or remove fields, include specific details, and create questions to meet the residents requirements. <\/p>\n\n\n\n<p><strong>3. Can administrators track the responses and manage the received applications?<\/strong><\/p>\n\n\n\n<p>Yes, Management committee members can see all responses, track applications, and take action using the admin portal. It&#8217;s a central place to review and manage submitted forms.<\/p>\n\n\n\n<p><strong> 4. Can I still use traditional methods to submit requests? <\/strong><\/p>\n\n\n\n<p>The Form and Application Creation feature adds to existing channels of communication. It&#8217;s another way for residents to submit requests, while traditional methods like emails and notices can still be used alongside it. <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Residents of communities frequently require communication with their Building Management for various needs such as requesting Vehicle Parking Labels, permission for Renovation Work, or application for Intercom Connections, etc. To&hellip;<\/p>\n","protected":false},"author":41,"featured_media":16991,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[3,2025],"tags":[1942,1639,1946,1944,1941,1943,1945],"class_list":["post-16463","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-product-updates","category-adda-global","tag-community-forms","tag-communitymanagement","tag-configurable-forms","tag-create-forms","tag-forms","tag-response","tag-submit-forms"],"_links":{"self":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts\/16463","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/comments?post=16463"}],"version-history":[{"count":49,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts\/16463\/revisions"}],"predecessor-version":[{"id":19617,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts\/16463\/revisions\/19617"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/media\/16991"}],"wp:attachment":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/media?parent=16463"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/categories?post=16463"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/tags?post=16463"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}