{"id":1910,"date":"2011-06-14T13:22:32","date_gmt":"2011-06-14T13:22:32","guid":{"rendered":"http:\/\/apartmentadda.com\/blog\/?p=1910"},"modified":"2023-11-02T05:58:02","modified_gmt":"2023-11-02T05:58:02","slug":"complete-builder-to-housing-society-handover-checklist","status":"publish","type":"post","link":"https:\/\/adda.io\/blog\/2011\/06\/complete-builder-to-housing-society-handover-checklist\/","title":{"rendered":"Complete Builder to Housing Society Handover Checklist"},"content":{"rendered":"\n

Quite a few ADDA<\/a> users are Multi-Dwelling Complexes that have formed the Housing Society and are in the process of taking Control & Maintenance Handover from the Builder. We hope this Study and Comprehensive Checklist will help both the Builder and the Society in a hassle-free Handover using a reliable society management system<\/a>.<\/p>\n\n\n\n

Check Out ADDA’s Society Management Software <\/a><\/strong><\/p>\n\n\n\n

The lifecycle of a typical Multi-Dwelling Complex (Apartment\/Villa Complex):<\/strong><\/p>\n\n\n\n

1. Purchase of a Land Bank by the Builder from the Landowner(s)<\/p>\n\n\n\n

2. Construction of the Building and sale of individual Units to Owners (typical duration of 1-3 years)<\/p>\n\n\n\n

3. Handover of the Units to the Owners for Occupation, and maintenance of the Complex by the Builder (typical duration of 1-3 years)<\/p>\n\n\n\n

4. Formation of the Owners Association\/Society and handover of the Maintenance & Control by Builder to the Society (typical duration of 3-5 months)<\/p>\n\n\n\n

5. Management of the Complex  by the Owners Society (typical duration of 25-40 years)<\/p>\n\n\n\n

6. Redevelopment of the Complex by the Owners Society in collaboration with a Builder.<\/p>\n\n\n\n

It is evident that the crossover between Point 4 and Point 5 above is crucial. A Property which will be managed by the Owners Association for 25-40 years and beyond needs to be handed over well to the Housing Society<\/a>.<\/p>\n\n\n\n

\"builder<\/figure><\/div>\n\n\n\n

Here is a comprehensive checklist any Housing Society will require for a smooth Handover from the Builder:<\/p>\n\n\n\n

The Best Software For Housing Society<\/a><\/strong><\/p>\n\n\n\n

Checklist for Handover from Builder to the Housing Society \/ Owners Association<\/span><\/h3>

Property<\/strong><\/span><\/p>

P1. Property Documents executed between the Landowners and Builders
<\/span><\/p>

P2. Approved Construction Plan – A manual inspection to check for faulty construction is recommended.
<\/span><\/p>

P3. Completion Certificate <\/span><\/p>

P4. Occupancy Certificate
<\/span><\/p>

P5. NoC from Fire Department
<\/span>
P6. NoC from Electrical Inspector<\/span><\/p>

P7. Clearance to operate Elevators<\/span><\/p>

P8. Property Insurance Document (if any)<\/span><\/p>

Along with the above mentioned documents, it is advisable of the society management to keep the following documents as well:<\/span><\/p>

    \n
  1. Copy of “Declaration” duly vetted by the competent authority.<\/span><\/li>\n
  2. Detail of compounding (if any) along with all relevant documents, payment receipt and Clearance certificate by competent authority.<\/span><\/li>\n
  3. All approvals \/NOCs from relevant authorities with respect to Switchgear, Meters, panels, Transformers etc.<\/span><\/li>\n
  4. Sanction letter from relevant authorities for Electricity Sanctioned and allotted load along with flat wise load allocation.<\/span><\/li>\n<\/ol>

    Operations<\/strong><\/span><\/p>

    O1. Drawings of the Electrical Wiring including Earthing Points
    <\/span><\/p>

    O2. Drawings of the Water Piping
    <\/span><\/p>

    O3. STP Drawing & certification by Architect\/Pollution Control Board
    <\/span><\/p>

    O4. Waste Disposal system with approval from Pollution Control Board
    <\/span><\/p>

    O5. AMC Documents – Lift, Generator, Transformer, ADDA portal, etc.
    <\/span><\/p>

    O6. Invoices and Warranties for all Assets – Pumps, Lift, Generator, Transformer, Pool Equipments, Gym Equipments<\/span><\/p>

    O7. Maintenance Schedule for all Assets
    <\/span><\/p>

    O8. Work Schedule of all Staff maintaining the complex<\/span><\/p>

    O9. Sump and Overhead Tank Documentation<\/span><\/p>

    O10. Approval from local authorities for Bore well, RWH compliance documented evidence.<\/span><\/p>

    O11. Technical documentation for pumps, documentation for overhead tanks, documentation indicating borewell depth, etc.<\/span>
    Finance<\/strong><\/span><\/p>

    F1. Payment Record for Taxes towards Property, Construction and Maintenance
    <\/span><\/p>

    F2. Payment Record for City\/Municipality Water Supply
    <\/span><\/p>

    F3. Record of Maintenance Expenses while under Builder’s Maintenance
    <\/span><\/p>

    F4. Record of all Collections made from the Owners (except purchase related)
    <\/span><\/p>

    F5. Contracts with existing Maintenance, Security staff (could be same as L6)<\/span><\/p>

    F6. Apartment wise Detail of IFMS and Sinking fund to be refunded to the AOA\/Apartment Owners and detail of deductions (if any).<\/span><\/p>

    F7. Record of Security deposits at various authorities like Electricity, Water etc.<\/span><\/p>

    Legal<\/strong><\/span><\/p>

    L1. Sale Deed copy\/Proof of Ownership of all Owners
    <\/span><\/p>

    L2. Share Certificate Copies for all Owners (where applicable)
    <\/span><\/p>

    L3. Khatha Certificate Copies for all Owners (where applicable)
    <\/span><\/p>

    L4. Car Parking Allocation Record
    <\/span><\/p>

    L5. All Legal Documents executed between the Builder & Landowner (could be same as P1)
    <\/span><\/p>

    L6. Contracts with Vendors
    <\/span><\/p>

    L7. Undertaking by the Builder regarding Indemnity & Limitation of Liabilities of the Society for all transactions prior to the Handover Date<\/span><\/p><\/blockquote>\n\n\n\n

    Managing all your accounting and finance has become easy with ADDABOOKS+<\/a><\/strong><\/p>\n\n\n\n

    For more information on builder handovers, you can also refer to the link here<\/a>.<\/p>\n\n\n\n

    Useful Handover Tips:<\/strong><\/span><\/p>