{"id":262,"date":"2018-02-27T10:12:50","date_gmt":"2018-02-27T10:12:50","guid":{"rendered":"http:\/\/addagatekeeper.io\/blog\/?p=262"},"modified":"2020-02-10T10:33:23","modified_gmt":"2020-02-10T10:33:23","slug":"biometric-devices-staffattendance-apartment-complex","status":"publish","type":"post","link":"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/","title":{"rendered":"Why Biometric Devices Are The Best Way To Capture Staff Attendance in an Apartment Complex"},"content":{"rendered":"<p>For an apartment complex, a major expense is staff salaries. And for making sure that they are paid neither more nor less, it is vital to have their attendance tracked well.<\/p>\n<p>Traditionally, attendance was maintained in physical ledgers, where each individual would manually sign their name and time of entering the premises and repeat the same at the time of exit as well.<\/p>\n<p>Unfortunately, this system has many flaws. Not only would such a flaw upset the finances because salaries could get incorrectly calculated, it could also compromise security and safety of residents.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69d7d17eee1dd\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69d7d17eee1dd\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Why_Conventional_Attendance_Systems_Are_Inefficient\" >Why Conventional Attendance Systems Are Inefficient<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Forgery_Is_Common\" >Forgery Is Common<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#No_foolproof_mechanism_to_keep_out_Miscreant_Staffs\" >No foolproof mechanism to keep out Miscreant Staffs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Difficult_to_Search_Records_do_Incident_Investigation\" >Difficult to Search Records, do Incident Investigation<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#The_Solution_%E2%80%93_Biometric_Attendance_Systems_for_Apartment_Complexes\" >The Solution &#8211; Biometric Attendance Systems for Apartment Complexes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Major_benefits_of_a_biometric-based_attendance_system_for_your_apartment_complex\" >Major benefits of a biometric-based attendance system for your apartment complex<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#No_more_proxies\" >No more proxies.\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Foolproof_system_to_keep_out_Blacklisted_or_Retired_Staff_from_your_Apartment_Complex\" >Foolproof system to keep out Blacklisted or Retired Staff from your Apartment Complex<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Biometrics_Are_Solid_Evidence\" >Biometrics Are Solid Evidence<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Increased_Productivity_Accountability\" >Increased Productivity &amp; Accountability<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Difficult_To_Tamper\" >Difficult To Tamper<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/adda.io\/blog\/2018\/02\/biometric-devices-staffattendance-apartment-complex\/#Upgrade_Your_Apartment_Complex_With_ADDA\" >Upgrade Your Apartment Complex With ADDA<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_Conventional_Attendance_Systems_Are_Inefficient\"><\/span><strong>Why Conventional Attendance Systems Are Inefficient<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Here are some of the major drawbacks of old ways of <a href=\"http:\/\/addagatekeeper.io\/blog\/staff-attendance-record-significance\/\" target=\"_blank\" rel=\"noopener noreferrer\">maintaining staff attendance.<\/a><\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Forgery_Is_Common\"><\/span><strong>Forgery Is Common<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Suppose there\u2019s Maid A, who wants to help Maid B, who secretly went away on vacation, but is still wanting to receive payment for days taken off. On these days, it is easy for Maid A to give proxy for Maid B, by signing for her in the staff attendance register.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"No_foolproof_mechanism_to_keep_out_Miscreant_Staffs\"><\/span><strong>No foolproof mechanism to keep out Miscreant Staffs<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In reality, staff inside an apartment complex are constantly replaced and everyone cannot be familiarised with each other\u2019s faces. People who were banned from the premises, for either criminal activity or indecent behavior, could re-enter as blacklisting in the ledger isn\u2019t really an option.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Difficult_to_Search_Records_do_Incident_Investigation\"><\/span><strong>Difficult to Search Records, do Incident Investigation<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Physical ledgers are easy to destroy. Mere negligence is enough to have them rendered useless. Many apartment complexes that depended on ledgers for staff attendance have complained that not only is the writing in it illegible, the very condition of the book is often near next to dilapidated. How good is such a book when it comes to tracking somebody\u2019s attendance? And how easy is it for someone to intentionally damage that ledger to cover his\/her tracks?\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_Solution_%E2%80%93_Biometric_Attendance_Systems_for_Apartment_Complexes\"><\/span><strong>The Solution &#8211; Biometric Attendance Systems for Apartment Complexes<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If there is anything that is difficult to forge, it is one&#8217;s fingerprint.<\/span><\/p>\n<p>All over the world, educational and corporate institutions, hospitals and all kinds of organizations have started using biometric attendance systems and the impact is\u00a0hugely positive. Such systems not only eliminate drawbacks of conventional attendance systems, they will also add some perks that are difficult to override.<\/p>\n<p>Keep in mind that your association will have to make the necessary privacy policy documents which state that you won\u2019t misuse collected biometrics. As long as the staff has been briefed about the process and as long as their permission has been acquired for\u00a0collecting their fingerprints, you won\u2019t be violating any laws.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Major_benefits_of_a_biometric-based_attendance_system_for_your_apartment_complex\"><\/span>Major benefits of a biometric-based attendance system for your apartment complex<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"No_more_proxies\"><\/span><strong>No more proxies.\u00a0<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the biggest advantages of this system is that it prevents employees from clocking for each other.<\/span><\/p>\n<p>There may be some exceptional cases, where biometric systems are not\u00a0able to read a fingerprint, because of injury to the finger or fingerprint being slightly eroded. First off, multiple fingerprints of the same person (prints of at least three fingers) are commonly recorded. And in the highly unlikely event that the staff managed to injure both their hands, superiors can step in and personally verify their attendance from an App based staff attendance tracking system like ADDA GateKeeper.<\/p>\n<p><strong>Some App based staff attendance tracking systems, use numerical staff ids\u00a0to authenticate staff check-ins. It&#8217;s easy for a staff to give someone else their staff id and hence give proxies. Manual audit of such staff check-ins using their photos is not a practical solution for busy Society Managers and Admins.<\/strong><\/p>\n<p>You can save on a lot of public money for the Association with proper tracking of staff attendance through Biometric Devices.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Foolproof_system_to_keep_out_Blacklisted_or_Retired_Staff_from_your_Apartment_Complex\"><\/span><strong>Foolproof system to keep out Blacklisted or Retired Staff from your Apartment Complex<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Through integration with systems like ADDA GateKeeper, you can program biometric\u00a0devices to recognize\u00a0blacklisted\/retired staff, who are trying to enter and sound alarms for Security to take action.<\/p>\n<p><strong>For App based staff attendance systems who give out numerical IDs, to\u00a0authenticate staff entering a complex; Miscreants who want to enter a complex can easily\u00a0get their hands on\u00a0such a staff ID number, and enter the complex impersonating a different staff.<\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Biometrics_Are_Solid_Evidence\"><\/span><strong>Biometrics Are Solid Evidence<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Handwritten entries barely qualify as evidence of a person\u2019s presence in a given spot. Biometrics, on the other hand, is irrefutable. If an employee claims to be absent on the day of a crime and the machine has recorded his biometric, that could boost the investigation in the right direction.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Increased_Productivity_Accountability\"><\/span><strong>Increased Productivity &amp; Accountability<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With an attendance tracker in place, staff would probably avoid arriving late as they can no longer fake entry time. And this, in turn, increases their productivity and accountability, and will also provide the payroll department precise and accurate data for calculating payment.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Difficult_To_Tamper\"><\/span><strong>Difficult To Tamper<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It is not easy to tamper with a biometric attendance system. It is very difficult to hack into such a system and change its records. And that is not all, physically damaging the system too can be difficult because <\/span><span style=\"font-weight: 400;\">a) manufacturers foresee this kind of contingency so the system is built accordingly b) there is typically a guard and a CCTV with eyes on the machine. Any attempts to damage it will be caught.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Upgrade_Your_Apartment_Complex_With_ADDA\"><\/span><strong>Upgrade Your Apartment Complex With ADDA<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">ADDA is specifically designed for apartment complexes and the members within. In fact, the <a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.threefiveeight.addagatekeeper&amp;hl=en\" target=\"_blank\" rel=\"noopener noreferrer\">GateKeeper by ADDA<\/a> is one of the most\u00a0practical security systems you can ever get your hands on to ensure security inside your society. <\/span><\/p>\n<p>That\u2019s not all, if you have a combination of the ADDA\u00a0ERP and the GateKeeper, MCs, residents and everyone else will not only be connected but will also have features at their disposal to ensure the smooth and efficient functioning of the entire apartment complex.<\/p>\n<p>Why don\u2019t you get in touch with us so we can <a href=\"https:\/\/addagatekeeper.io\/demo.php\" target=\"_blank\" rel=\"noopener noreferrer\">schedule a demo<\/a> for you if you are not a customer already.\u00a0<\/p>\n<p>Learn more about\u00a0<a href=\"http:\/\/adda.io\/blog\/2010\/09\/visitor-management\/\">Visitor Management &amp; Staff Attendance Tracker<\/a><\/p>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>For an apartment complex, a major expense is staff salaries. And for making sure that they are paid neither more nor less, it is vital to have their attendance tracked&hellip;<\/p>\n","protected":false},"author":18,"featured_media":296,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[109,1],"tags":[110,44,120,121,122,123,124],"class_list":["post-262","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-adda-home-owners-association","category-secure-communities","tag-adda-gatekeeper","tag-apartment-security","tag-attendance-tracking","tag-biometric-devices","tag-biometric-staff-attendance","tag-incident-investigation","tag-manual-registers"],"_links":{"self":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts\/262","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/comments?post=262"}],"version-history":[{"count":2,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts\/262\/revisions"}],"predecessor-version":[{"id":11083,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/posts\/262\/revisions\/11083"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/media?parent=262"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/categories?post=262"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/adda.io\/blog\/wp-json\/wp\/v2\/tags?post=262"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}