In the event of a wartime situation or national emergency, the role of a community’s Management Committee (MC) becomes critical.
Here are comprehensive guidelines and best practices that MC members should follow to ensure preparedness, smooth operations, and resident safety:
Table of Contents
🧭 1. Emergency Preparedness Plan
Develop and document an Emergency Response Plan: Define roles, evacuation protocols, communication hierarchy, and designated safe zones within the community.
Map all critical assets: Power backups, water sources, first-aid stations, and underground shelters (if any).
📢 2. Establish Clean Communication Channel
Establish official communication channels: Establish a Clean Communication Channel – Without Spam and Distractions – If you are using ADDA, use ADDA Announcements, ADDA Broadcasts, to avoid misinformation – or create a separate WhatsApp channel for only emergency broadcasts
Pre-define message templates: Keep some templates ready – For blackout announcements, curfew alerts, and aid distribution.
Effective communication is paramount during crises. ADDA facilitates this through:
Zero Spam Community App: Only focus being Community Information & Services
Broadcasts: Send urgent messages via SMS, email, and app notifications to all or specific groups within the community.
Announcements: Post official notices that residents can access anytime, ensuring everyone stays informed.
Discussion Forums: Engage residents in open dialogues, fostering community support and information sharing.
🙋🏻♂️3. Gather volunteers
Use ADDA features like Community Forms to collect volunteer interest
🩺 4. Emergency Contacts & Community Guide
Create and Publish list of Emergency Contacts – Use ADDA to create a list of Emergency Contacts and publish it to residents.
Keep an updated list of police, municipal officers, or local officials in case of any emergency need
Distribute a community emergency guide: Include maps, contact lists, and protocol summaries.
💧 5. Essential Supplies and Utilities
If things worsen it is important to look at these aspects –
Stockpile essentials: Water cans, dry ration kits, fuel for DG sets, battery backups, candles.
Test generators and UPS systems, Coordinate with broadband providers to maintain connectivity
Inspect Emergency infrastructure – Conduct an audit of fire exits, fire fighting equipments
