For now COVID-19 has fallen in love with Planet Earth. And this romance does not seem to be ending anytime soon. However, we have to move on with our duties. For apartment communities, the season of AGM is knocking on the doors. So how do you conduct the AGM with social distancing? Take it online of course. In this blog, dear readers, we list down to you the best tools for Online AGM and the relevant cost effective packages, pros and cons.
The Tools For Online Society AGM – All You Need To Know
Name Of Tool : Zoom Meetings
Facilities : Screen Sharing, Meeting Record, Preschedule Meeting, Public and Private Chat, Participant Control by Host, Calendar Integration. Available on Desktop & App versions
Zoom Basic – 100 participants; Pocket Pinch : Free. Meetings can be hosted for only 40 minutes at a time.
Zoom Pro – 100 participants; Pocket Pinch : $14.99/month/host.
This package comes with Add Ons like Webinar (automatic link sharing with registered participants), Large Meetings (participation count can be increased upto 1000 participants). The add ons start from $40/month/host
Pros : High quality video, Easy UI/UX, Login from multiple devices.
Cons : Recently Zoom has received a lot of flake over concerns of data privacy.
Name Of Tool : Google Meet
Facilities : Screen Sharing, Integration with Google Calendar, Close Captioning, Chat. Available on Desktop & App versions
Basic Plan – 100 participants; Pocket Pinch : Free. Meetings can be hosted for 60 minutes at a time. Participants must have gmail id.
G-Suite Essentials – 150 participants; Pocket Pinch : Free till September 2020. Not much difference from the Basic Plan except the meeting cap is at 300 hours.
G-Suite Enterprise Essentials – 250 participants; Meeting cap at 300 hours; Pocket Pinch : Free till September 2020. Only this package allows meeting recordings.
Pros : Easy UI/UX, Login from multiple devices.
Cons : Compared to Zoom, video quality is inferior.
Name Of Tool : Whereby
Facilities : Screen Sharing, Chat, Calendar Integration. Available on Desktop & App versions.
Basic Plan – 4 participants; Pocket Pinch : Free. No cap on meeting time.
Whereby Pro – 12 participants; Pocket Pinch : $9.99/month. Allows Meeting recording with $5 add on.
Whereby Business – 50 participants; Pocket Pinch : $59.99/month. Allows meeting recordings with no extra charges.
Pros : Easy UI/UX, Ideal for meetings of small communities.
Cons : Falls short of featuring offerings in paid plans as compared to competitors.
These are the top 3 easy to use best tools for online AGM. You can also explore other tools like Microsoft Teams. To know more about how to conduct online AGM, click here.
Bonus For Going Online
Going online also means ensuring free and fair housing society elections. Secret ballot on the ADDA App gives the Management Committee the chance to accomplish fiduciary duties, despite unavoidable circumstances. Admin can easily set up the ballot with a start and closing date. It will be visible to residents on My ADDA and they can vote from the privacy of their own homes. The ballot result will be shown only to the Election Supervisor who can put out the ballot result as they deem fit. This also helps to manage attendance to ensure fair elections.